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Being able to take screenshots on your desktop is essential if you want to share information from your computer screen with anyone. Whether for personal or business applications, it helps to know how to do this simple task. You can save the screenshots you take to a folder for later use or share them immediately after taking them.

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How to Capture Your Entire Screen on Mac

To capture your entire screen on a Mac, press the command + shift + the number 3 keys at the same time. Because this action saves everything on your monitor make sure you don't have any sensitive information visible.

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Capturing a Selected Area

Mac users who only want to select a specific area of your screen can press the following keys simultaneously: command, shift, and the number 4 to save a screenshot of a particular part of your screen. After you press the above keys, you should point your mouse and cursor on the area of the screen that you want to capture.  

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Using Grab to take screenshots

If you are a Mac user and you want to use the Grab application to take screenshots, follow these directions:

  • Open the Grab program by accessing the Mac utilities folder. This folder is located inside the Applications folder on a Mac.
  • Use the Capture Menu system to take screenshots as you wish and save them to the folder of your choice.
  • Choose which type of capture you'd like to do: Selection, Window, Screen, or Timed Screen
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How to Take a Timed Screenshot

To take a timed screenshot, make sure and select this option through Grab and follow these instructions:

  1. Select the timed selection in the Grab application.
  2. Select preferences if you want to define the type of pointer you want to use.
  3. Save to the folder of your choice.
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Using Preview to take a screenshot

To use the Preview option to take a screenshot, follow these prompts:

  1. Open Preview.
  2. Highlight the file options in the menu bar.
  3. Choose take screenshot option in the drop-down menu. You can also choose from Window or from entire screen.

If you use the keyboard shortcut, it's easier. However, you won't get to choose where the captured file ends up. To have a choice in where your captured screenshot goes, choose the above option. You can also make a few edits using the preview option, unlike the other options that are available to you.

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Cleaning up after capture

As you are taking screenshots, it's important to note that taking screenshots can quickly clutter up your desktop. So take a few minutes to clean up your Mac desktop after taking a few shots to avoid clutter and confusion. It's a good idea to make a different folder entitled, Screenshots or something similar. Then you may also want to create a subfolder within this folder to put specific information as to the content of the folder such as the date or content details. This way, you'll be able to locate it quickly later.

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Using the Tiny for Mac app

For Mac users, one external application that will help is the Tiny for Mac app. This software will let you automatically rename your screenshot based on your main application window. Using the Chrome or Safari browser applications, it will also automatically name it with the URL of the browser for future reference. This can help with the organization when you are trying to organize your files. Otherwise, capturing and saving photos and screenshots can be like wrestling an octopus into a jar.

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Consider the purpose of your screenshots.

Before you snap hundreds of screenshots, consider the purpose that you want to use them for. If you are using them for business purposes, you may want to keep these screenshots separate from those you might choose to use for personal applications and sharing on social media. Organizing your content will help you decide which ones to use for different reasons such as blogging, sharing, or printing. For professional photographers, this can be a great way to determine how to operate your photography business by using the convenience of screenshots to share your work with clients and others.

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Make a screenshot photo album.

If you are traveling and want to make a photo album of your adventures, you can start by taking some screenshots of some of your favorite places. You can find travel sites on the internet and capture some screenshots of these to get started. Then add to them as you go. Taking your photos can also add to your collection. Just remember to keep your photos separate from those others created to avoid copyright issues when posting and sharing.

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Get creative with your photos and screenshots.

Whether you are a professional photographer with your studio or enjoy taking screenshots for business or personal use, this tutorial should help you to get started. It's a simple process whether you have a Windows or Mac, as long as you know the shortcuts to use. Just be sure to organize your photos as you go, label them in folders, and keep track of what you do. It's hard to create great projects if it's in disarray. Most of all, have fun! It's easy and fun to take screenshots.

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