The language and tone used should be appropriate for an important document. The tone of the letter should be formal, polite and professional. It should not be ostentatious, condescending or pleading. The content of the letter should not be verbose, rambling or irrelevant. Professional terms relevant to the specific field of expertise being referred to are appropriate in context. Use some strong verbs within brief and to the point paragraphs. Avoid the use of flowery adjectives. Proofread to check that correct spelling and grammar have been used.
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